Portland State University’s College of Education is seeking three Department Administrators (Office Specialist 2) to work in a fast-paced environment in either the Special Education Department or the Curriculum & Instruction Department. The Special Education Department is seeking one full-time position and the Curriculum & Instruction Department is seeking both a full-time position and a .75 part-time position.
Link to posting: https://jobs.hrc.pdx.edu/postings/42961
Position Details
| Proposed Start Date | 11/01/2023 |
|---|---|
| Classification Title | Office Specialist 2 |
| Working Title | Department Administrator |
| Department | 260201 – EDU C&I Office |
| Position Number | D95923 |
| Representation | OP – SEIU/OPEU Local 503 |
| Position FTE | 1.0 |
| End date, if applicable |
Position Summary
| Brief Description of PSU/School/Dept | Portland State University (PSU) is an urban university and Oregon’s largest, offering over 200 programs for Postbaccalaureate Certificates, Bachelor’s, Master’s, and Doctoral degrees. More than 27,000 students from all backgrounds bring diverse perspectives to our classrooms and campus life, from the tree-lined Park Blocks to the bustling Urban Plaza and state-of-the-art science labs. We take pride in of our world-class faculty, groundbreaking research and international reputation for excellence in sustainability, community engagement, and innovation. PSU contributes to the economic vitality, environmental sustainability, and quality of life in the Portland region and beyond. Employees describe Portland State University as a vibrant, diverse, progressive place to work and an environment that welcomes process improvement and innovation. Portland State’s 50-acre downtown campus is located in the heart of one of America’s most vibrant centers of culture, business, and technology. “Equity-driven research, teaching, and practice” is the motto of the College of Education (COE), Oregon’s largest and most comprehensive college of education. In the next five years, the COE will be nationally recognized for working collaboratively with the surrounding communities, Tribal Nations, and our students to advance equity and excellence in education and counseling. This work is sustained through our engaged research activities and our community-centered, culturally responsive professional-preparation programs with innovative models for preparing diverse professionals who are critically engaged global citizens. The COE mission is to prepare students to advance lifelong learning in diverse learning environments, including schools, postsecondary institutions, community organizations, and social service and health agencies. |
|---|---|
| Position Summary | The College of Education is seeking three Department Administrators (Office Specialist 2) to work in a fast-paced environment in either the Special Education Department or the Curriculum & Instruction Department. The Special Education Department is seeking one full-time position and the Curriculum & Instruction Department is seeking both a full-time position and a .75 part-time position. Duties will include department operations, budget and fiscal monitoring, course scheduling/enrollment management, faculty support, and other responsibilities as assigned based on the needs of the department with continuous operations. The positions report directly to the respective Department Chairs. The full-time position is 40 hours per week, and the 0.75 position is 30 hours per week between Monday through Friday. |
| Minimum Qualifications from Classification | – Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR– An Associate’s degree in Office Occupations or Office Technology; OR– Graduation from a private school of business with a Certificate in Office Occupations or Office Technology AND one year of general clerical experience. Note: College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis. |
| Additional Minimum Qualifications for this Position | Excellent communication skills – verbal and written. Ability to prioritize tasks to meet goals and deadlines. High proficiency with Excel and/or Google Sheets. Proficiency with general office software and technology programs (MS Office Suite, GSuite Apps). Ability to work well with and assist a diverse clientele. Self-directed, proactive, and demonstrated ability to initiate work. |
| Preferred Qualifications | Experience using Banner or similar multi-user database. |
| Key Cultural Competencies | Creates an environment that acknowledges, encourages and celebrates differences. Functions and communicates effectively and respectfully within the context of varying beliefs, behaviors, orientations, identities and cultural backgrounds. Seeks opportunities to gain experience working and collaborating in diverse, multicultural, and inclusive settings with a willingness to change for continual improvement. Adheres to all PSU policies including the policies on Prohibited Discrimination & Harassment and the Professional Standards of Conduct. |
| Environmental Stewardship | Contributes to a culture of environmental stewardship, practices resource conservation, and actively works toward achieving long-term sustainability goals. |
| Work Days/Hours | In general, Monday – Friday, 40 hours per week at 1.0 FTE and 30 hours per week at 0.75 FTE |
| Total Compensation Range & Benefits Statement | The starting hourly salary rate for these positions will be between $16.19 and $18.12. The starting salary will be dependent upon the knowledge, experience, skills and abilities of the chosen candidate, the budget of the hiring department, and approval from HR.PSU’s excellent benefits package includes 95% premium paid healthcare; a generous retirement and vacation package; and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities: https://www.pdx.edu/human-resources/benefits-overview.Please visit the total compensation calculator website to see the added value of PSU’s employee benefits at https://www.pdx.edu/hr/psu-total-compensation-calculator. |
Application Instructions
| Additional Information | Review of application materials will begin immediately. |
|---|---|
| Additional Application Instructions (deadlines, etc.) | Please submit your cover letter, resume and contact information for three professional references. |
| Background Check Required | Yes |
| If you have questions | Please email coehrsupport@pdx.edu |
Search Details
| Posting Close Date | |
|---|---|
| Application screening begins | 10/11/2023 |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Please describe your experience with Excel and/or Google Sheets and data analysis.(Open Ended Question)
- * Please describe any working experience you have in higher education.(Open Ended Question)
- * What experience do you have working with diverse people and inclusive environments?(Open Ended Question)
- * How do you make your work environment efficient and comfortably handle multiple tasks (e.g., keeping track of tasks and following through)?(Open Ended Question)
- * How did you first find out about this position?
- PSU Website
- Indeed.com
- HERCJobs
- Urban League of Portland
- Hispanic Metropolitan Chamber
- Oregon Employment Department
- Social Media
- Person Referral
- Career Builder
- Glass Door
- Other – Please describe in the next Question
- If you selected Other, please describe.(Open Ended Question)
Applicant Documents
Required Documents
- Resume
- Cover Letter
- Professional References
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College of Education 